Join us now

100+ subscribers already using QRTrax

Smart QR Code Management

Turn every scan into Actionable Data. Generate, customize, track, and automate QR codes directly inside your workflow.

AVAILABLE ON

Start Using QRTrax

Join us now

100+ subscribers already using QRTrax

Smart QR Code Management

Turn every scan into Actionable Data. Generate, customize, track, and automate QR codes directly inside your workflow.

AVAILABLE ON

Start Using QRTrax

Join us now

100+ subscribers already using QRTrax

Smart QR Code Management

Turn every scan into Actionable Data. Generate, customize, track, and automate QR codes directly inside your workflow.

AVAILABLE ON

Start Using QRTrax

Join us now

100+ subscribers already using QRTrax

Smart QR Code Management

Turn every scan into Actionable Data. Generate, customize, track, and automate QR codes directly inside your workflow.

AVAILABLE ON

Start Using QRTrax

Powerful Features

Create branded QR codes, track every scan, capture location and form data, and automatically update your monday.com boards—without leaving your workflow

Custom Branded QR Codes

Create QR codes that match your brand with custom logos, colors, and naming conventions—making them easy to manage at scale.

Searchable Scan History

Quickly search and filter scan activity by: QR code name, Date, Location, User

Scan-Based Subitem Tracking

Each scan automatically creates a subitem entry, providing a clean audit trail tied directly to the parent item.

Geo Location Capture

Capture GPS coordinates on scan and convert them into a street address that populates your location column—perfect for site verification and compliance tracking.

Photo & Attachment Uploads

Users can submit photos directly from their mobile device during the scan, creating visual proof tied to the activity.

Custom Forms Per QR Code

Design unique forms for each QR code: Text fields, Numbers, Dropdowns, Photos. Form responses populate your monday.com columns automatically.

Reporting: CSV Export

Download a complete transaction history for reporting, audits, or offline analysis.

How it works

One Scan. Real-Time Updates. Total Visibility.

QRTrax transforms QR codes into powerful workflow triggers inside monday.com. Every scan can log activity, collect form inputs, capture location data, upload photos, and instantly update your board and subitems—giving teams a faster, more accurate way to track real-world activity.

Step 01

Create a QR Code Inside Your monday.com Board

Generate a unique QR code directly from your monday.com board. Customize it with your logo, colors, and naming conventions for easy identification.

Create a QR Code Inside Your monday.com Board

Generate a unique QR code directly from your monday.com board. Customize it with your logo, colors, and naming conventions for easy identification.

Create a QR Code Inside Your monday.com Board

Generate a unique QR code directly from your monday.com board. Customize it with your logo, colors, and naming conventions for easy identification.

Step 02

Configure Scan Behavior

Choose what happens when the QR code is scanned: Open a custom form, Capture geolocation, Allow photo uploads, Map responses to specific board columns.

Configure Scan Behavior

Choose what happens when the QR code is scanned: Open a custom form, Capture geolocation, Allow photo uploads, Map responses to specific board columns.

Configure Scan Behavior

Choose what happens when the QR code is scanned: Open a custom form, Capture geolocation, Allow photo uploads, Map responses to specific board columns.

Step 03

Scan and Capture Data

Users scan from any mobile device—no app required. Each scan creates a subitem entry, logging time, location, form responses, and attachments.

Scan and Capture Data

Users scan from any mobile device—no app required. Each scan creates a subitem entry, logging time, location, form responses, and attachments.

Scan and Capture Data

Users scan from any mobile device—no app required. Each scan creates a subitem entry, logging time, location, form responses, and attachments.

Step 04

Track, Search, and Export

Search scan history by QR code, user, or location. Export all transactions instantly via CSV.

Track, Search, and Export

Search scan history by QR code, user, or location. Export all transactions instantly via CSV.

Track, Search, and Export

Search scan history by QR code, user, or location. Export all transactions instantly via CSV.

Perfect For Any Use Case

Transform how your team manages workflows

Additional High-Impact Use Cases

Field service confirmations

Cleaning and janitorial logs

Construction punch lists

Maintenance work orders

Hospitality room inspections

Retail merchandising checks

Warehouse cycle counts

Fleet vehicle inspections

Remote workforce verification

Inventory Management

Scan → enter quantity → board updates instantly. Full historical record of inventory counts. Faster audits with fewer errors.

Real-Time Inventory Management with QR Tracking

Scenario

In restaurants, warehouses, and retail environments, manual inventory tracking leads to inaccurate counts, delayed reorders, and wasted stock.

QRtrax Workflow

Each shelf, bin, or item is assigned a QR code. Staff scans the code to log quantity, condition, or restock needs via a digital form. Data is recorded instantly in a monday.com board, where par levels are automatically calculated.

Automated Outcomes

• Real-time inventory dashboard

• Auto-calculated par values and reorder thresholds

• Automated vendor or management notifications

• Exportable restock reports and historical trends

Business Impact

• Fewer stockouts and overstocks

• Faster inventory cycles

• Improved vendor coordination

• Data-driven purchasing decisions

Summary

Scan inventory items to track stock levels, calculate par values, and trigger automated reorder workflows.

Inventory Management

Scan → enter quantity → board updates instantly. Full historical record of inventory counts. Faster audits with fewer errors.

Scenario

In restaurants, warehouses, and retail environments, manual inventory tracking leads to inaccurate counts, delayed reorders, and wasted stock.

QRtrax Workflow

Automated Outcomes

• Real-time inventory dashboard

• Auto-calculated par values and reorder thresholds

• Automated vendor or management notifications

• Exportable restock reports and historical trends

Business Impact

• Fewer stockouts and overstocks

• Faster inventory cycles

• Improved vendor coordination

• Data-driven purchasing decisions

Summary

Scan inventory items to track stock levels, calculate par values, and trigger automated reorder workflows.

Equipment Check-In / Check-Out

Track who has what and where. Capture condition photos. Timestamped accountability.

Asset and Equipment Tracking with QR Codes

Scenario

Construction firms, property managers, and IT teams often struggle to track shared equipment, leading to lost assets, unclear accountability, and inefficient utilization.

QRtrax Workflow

Each piece of equipment is tagged with a QR code. Users scan the code to check equipment in or out, log condition, and attach photos. All activity is recorded in the monday.com board.

Automated Outcomes

• Real-time equipment status and location tracking

• User accountability and usage history

• Automated alerts for overdue or damaged equipment

• Asset utilization dashboards

Business Impact

• Reduced asset loss and misuse

• Clear accountability across teams

• Improved asset planning and lifecycle management

Summary

Track equipment usage, accountability, and condition with scan-based asset management.

Equipment Check-In / Check-Out

Track who has what and where. Capture condition photos. Timestamped accountability.

Scenario

Construction firms, property managers, and IT teams often struggle to track shared equipment, leading to lost assets, unclear accountability, and inefficient utilization.

QRtrax Workflow

Each piece of equipment is tagged with a QR code. Users scan the code to check equipment in or out, log condition, and attach photos. All activity is recorded in the monday.com board.

Automated Outcomes

• Real-time equipment status and location tracking

• User accountability and usage history

• Automated alerts for overdue or damaged equipment

• Asset utilization dashboards

Business Impact

• Reduced asset loss and misuse

• Clear accountability across teams

• Improved asset planning and lifecycle management

Summary

Track equipment usage, accountability, and condition with scan-based asset management.

Site Visit Verification

Scan confirms presence. GPS verifies location. Photos and notes logged instantly. Street address auto-populated.

Verified Site Visits with Geolocation Proof

Scenario

Property management, field service, and construction teams need reliable proof that site visits actually occurred, beyond manual reports or timesheets.

QRtrax Workflow

A QR code is placed at the site or location. Staff scans the code to verify their visit, capturing geolocation, timestamp, photos, and notes. Data is logged automatically in the monday.com board.

Automated Outcomes

• Verified visit records with GPS and timestamps

• Photo documentation and notes

• Real-time dashboards for managers

• Automated compliance and activity reports

Business Impact

• Increased transparency and accountability

• Reduced disputes over service completion

• Improved operational oversight

Summary

Verify site visits with location data, timestamps, and real-time documentation.

Site Visit Verification

Scan confirms presence. GPS verifies location. Photos and notes logged instantly. Street address auto-populated.

Scenario

Property management, field service, and construction teams need reliable proof that site visits actually occurred, beyond manual reports or timesheets.

QRtrax Workflow

A QR code is placed at the site or location. Staff scans the code to verify their visit, capturing geolocation, timestamp, photos, and notes. Data is logged automatically in the monday.com board.

Automated Outcomes

• Verified visit records with GPS and timestamps

• Photo documentation and notes

• Real-time dashboards for managers

• Automated compliance and activity reports

Business Impact

• Increased transparency and accountability

• Reduced disputes over service completion

• Improved operational oversight

Summary

Verify site visits with location data, timestamps, and real-time documentation.

Property & Facilities Inspections

Inspectors scan and submit findings on-site. Photos and notes attach automatically. Immediate visibility for managers.

Digital Inspections with Real-Time Reporting

Scenario

Inspections are often conducted using paper forms or disconnected apps, resulting in delayed reporting and inconsistent documentation.

QRtrax Workflow

Each inspection area or asset is assigned a QR code. Inspectors scan the code to complete a digital checklist, upload photos, and log findings. Results are synced instantly to the monday.com board.

Automated Outcomes

• Standardized inspection forms and workflows

• Real-time inspection dashboards

• Automated issue tracking and follow-ups

• Historical inspection records

Business Impact

• Faster inspections and reporting

• Improved compliance and documentation

• Better visibility into asset conditions

Summary

Conduct digital inspections with QR-triggered checklists and instant reporting

Property & Facilities Inspections

Inspectors scan and submit findings on-site. Photos and notes attach automatically. Immediate visibility for managers.

Scenario

Inspections are often conducted using paper forms or disconnected apps, resulting in delayed reporting and inconsistent documentation.

QRtrax Workflow

Each inspection area or asset is assigned a QR code. Inspectors scan the code to complete a digital checklist, upload photos, and log findings. Results are synced instantly to the monday.com board.

Automated Outcomes

• Standardized inspection forms and workflows

• Real-time inspection dashboards

• Automated issue tracking and follow-ups

• Historical inspection records

Business Impact

• Faster inspections and reporting

• Improved compliance and documentation

• Better visibility into asset conditions

Summary

Conduct digital inspections with QR-triggered checklists and instant reporting

Event & Visitor Logging

Capture visitor details instantly. Timestamped entries. Easy reporting and exports.

Digital Visitor and Event Tracking

Scenario

Offices, properties, and event venues often rely on manual sign-in sheets, which lack accuracy and real-time visibility

QRtrax Workflow

Visitors scan a QR code to sign in via a digital form. Their information is captured and recorded in the monday.com board. Managers can monitor activity in real time.

Automated Outcomes

• Real-time visitor logs and dashboards

• Custom digital sign-in forms

• Exportable attendance reports

• Automated notifications to staff

Business Impact

• Improved security and recordkeeping

• Faster visitor processing

• Better operational visibility

Summary

Capture visitor and event data instantly with QR-based digital sign-ins.

Event & Visitor Logging

Capture visitor details instantly. Timestamped entries. Easy reporting and exports.

Scenario

Offices, properties, and event venues often rely on manual sign-in sheets, which lack accuracy and real-time visibility

QRtrax Workflow

Visitors scan a QR code to sign in via a digital form. Their information is captured and recorded in the monday.com board. Managers can monitor activity in real time.

Automated Outcomes

• Real-time visitor logs and dashboards

• Custom digital sign-in forms

• Exportable attendance reports

• Automated notifications to staff

Business Impact

• Improved security and recordkeeping

• Faster visitor processing

• Better operational visibility

Summary

Capture visitor and event data instantly with QR-based digital sign-ins.

Health, Safety, and Compliance Logs

Time-stamped, location-verified records. Clean audit trails. Reduced compliance risk.

Audit-Ready Compliance and Safety Tracking

Scenario

Organizations must maintain accurate safety and compliance records, but manual logs are prone to errors and gaps in documentation.

QRtrax Workflow

QR codes are placed at compliance checkpoints or equipment locations. Teams scan the code to log safety checks, certifications, or incidents. All records are stored in a centralized monday.com board.

Automated Outcomes

• Verified compliance logs with timestamps and location data

• Automated alerts for missed checks or violations

• Exportable audit reports

• Compliance dashboards

Business Impact

• Reduced compliance risk

• Improved audit readiness

• Stronger safety culture and accountability

Summary

Create verified, audit-ready compliance records with every scan.

Health, Safety, and Compliance Logs

Time-stamped, location-verified records. Clean audit trails. Reduced compliance risk.

Scenario

Organizations must maintain accurate safety and compliance records, but manual logs are prone to errors and gaps in documentation.

QRtrax Workflow

QR codes are placed at compliance checkpoints or equipment locations. Teams scan the code to log safety checks, certifications, or incidents. All records are stored in a centralized monday.com board.

Automated Outcomes

• Verified compliance logs with timestamps and location data

• Automated alerts for missed checks or violations

• Exportable audit reports

• Compliance dashboards

Business Impact

• Reduced compliance risk

• Improved audit readiness

• Stronger safety culture and accountability

Summary

Create verified, audit-ready compliance records with every scan.

Ready to Transform Your QR Workflow?

Get in touch with us to learn how QRTrax can streamline your monday.com workflows

Get In Touch

Pricing that scale with business

What’s Included in Every Plan

All plans include full access to QRTrax features:

Unlimited QR code creation

Branded QR codes (logos and colors)

Custom forms per QR code

Scan-based subitem tracking

Geo location capture with address resolution

Photo uploads from mobile devices

Auto-population of monday.com board columns

Searchable scan history

CSV export of all transactions

Training videos, documentation, and FAQs

Starter Plan
$29
/mo
Up to 250 scans
Best for testing, small teams, and internal workflows
Get started
Get started
Basic plan
$59
/mo
Up to 750 scans
Best for light field usage and small operational teams
Get started
Get started
Standard plan
$129
/mo
Up to 2,500 scans
Best for inventory tracking, inspections, and site visits
Get started
Get started
Pro plan
$249
/mo
Up to 7,500 scans
Best for construction, facilities, and asset-heavy operations
Get started
Get started
Business plan
$499
/mo
Up to 20,000 scans
Best for multi-location and high-volume teams
Get started
Get started
Enterprise plan
$899
/mo
40,000+ scans per month
For organizations with large-scale or mission-critical usage
Get started
Get started

Starter plan

$29

/mo

Up to 250 scans

Best for testing, small teams, and internal workflows

Get started

Basic plan

$59

/mo

Up to 750 scans

Best for light field usage and small operational teams

Get started

Standard plan

$129

/mo

Up to 2,500 scans

Best for inventory tracking, inspections, and site visits

Get started

Pro plan

$249

/mo

Up to 7,500 scans

Best for construction, facilities, and asset-heavy operations

Get started

Business plan

$499

/mo

Up to 20,000 scans

Best for multi-location and high-volume teams

Get started

Enterprise plan

$899

/mo

40,000+ scans per month

For organizations with large-scale or mission-critical usage

Get started

Our Customers

What people are saying

"Users consistently praise our product for its exceptional quality, ease of use, and outstanding customer support."

Kathryn Murphy

Director of Operations

“QRTrax eliminated our paper checklists and manual data entry. Our field teams scan, submit, and move on—everything updates instantly in monday.com. It’s simple, fast, and incredibly effective.”

Savannah Nguyen

VP of Property Management

“We use QRTrax for site visits and inspections across multiple properties. The location capture and photo uploads give us immediate proof of work, and the data flows directly into our boards without follow-up.”

Marvin McKinney

Warehouse Operations Manager

“Inventory counts used to take days. With QRTrax, we scan shelf QR codes and update quantities in real time. The historical tracking alone has saved us countless hours.”

Dianne Russell

Construction Project Manager

“Being able to verify site visits with time, location, and photos has been a game changer. QRTrax gives us visibility we simply didn’t have before—without adding complexity.”

Devon Lane

Multi-Location Organization

“QRTrax connects the physical world to our digital workflows. We finally have accurate, real-time operational data without relying on spreadsheets or delayed reporting.”

Ronald Richards

Healthcare Organization

“We replaced manual maintenance logs with QR codes across our facilities. Technicians scan, submit notes and photos, and everything is documented instantly. Audits are no longer painful.”

Arlene McCoy

Regulated Industry

“From a compliance standpoint, the audit trail QRTrax provides is invaluable. Every scan is timestamped, location-verified, and documented. It’s exactly what regulators expect to see.”

Courtney Henry

Enterprise Operations Team

“QRTrax feels like a native extension of monday.com. Setup was straightforward, and we didn’t need custom development or training our teams on another platform.”

FAQ

Frequently asked questions

Ask everything you need to know about our products and services.

What is QRTrax?

How do I install QRTrax?

Can I customize the QR codes?

Does QRTrax require users to install a mobile app?

Is my data secure?

Can QR codes be branded?

Can I create multiple QR codes in a single board?

What happens when someone scans a QR code?

Can each QR code have its own form?

What types of form fields are supported?

Can users upload photos when scanning?

Does QRTrax capture location data?

Can I view scan history?

Ready to Transform Your QR Workflow?

Get in touch with us to learn how QRTrax can streamline your monday.com workflows